Below are the most commonly asked questions regarding conference registration and attendance. If your question is not answered below, please contact marnie.girard@asu.edu.

CONFERENCE details

Where can I find the conference agenda?

• The Event Schedule & Descriptions provides the full agenda, including session details and presenter information can be found here.

• Just need a quick summary? Visit the Schedule at a Glance.

Conference Timeline

• Registration opens: Wednesday, January 28, 2026

• Proposal submission deadline: Friday, February 20, 2026

• Notification of proposal decisions: Friday, February 27, 2026

• Deadline to confirm presentation participation: Friday, March 6, 2026

• Agenda Preview: Thursday, March 12, 2026

• Early bird rate closes: Friday, March 13, 2026, at 11:59 PM

• Final agenda sent: Wednesday, March 25, 2026

• Regular rate closes: Friday, March 27, 2026

• Late registration begins: Saturday, March 28, 2026

• Conference dates: Wednesday and Thursday, April 8 and 9, 2026

CONFERENCE REGISTRATION

Who can attend the conference?

Membership is open to any individual who conducts institutional research or related functions. It is also open to those individuals who are interested in institutional research.

What is the cost of the Conference registration?

Two-day event: Wednesday, April 8, 2026, and Thursday, April 9, 2026

• Early Registration Rate: $115.00 (ends March 13, 2026 at 11:59 PM)

• General Registration Rate: $125.00 (From March 14, 2026, at 12:00 AM to March 27, 2026, at 11:59 PM)

• Late Registration Rate: $135.00 (Begins on March 28, 2026, at 12:00 AM)

Registrations received after March 13, 2026 may have limited meal options due to catering deadlines. 

Are meals provided?

Yes. Meals included with registration:

• Day 1: Morning Snack and Lunch

• Day 2: Breakfast and Lunch

Can I register a group of people from my office?

Yes! You can register multiple individuals in one transaction. All fees will be charged to the first registrant. Only one payment method can be used per group registration.

What are the Payment Options?

When finalizing registration, you will see three payment options.

1) QUIKPAY (for Credit Card payments)

To pay by credit card, select the QuikPay option. When you select the "Make Payment" link, you will be taken to  the QuikPay website to pay your fees.  Once the transaction is complete, you will be returned to your registration. 

2) CHECK

     Checks Payable To:     

     AzAIR Conferences 

     Federal Tax ID# 860196696

      Mailing Address: 

      AzAIR Conferences 

      Attn: Marnie Girard

      PO Box 875304 

      Tempe, AZ 85287-5304

3) INVOICE (for Internal Transfers Only)

This option is limited to Arizona State University staff. Departments will be billed directly through Workday. 

 Enter the required information as follows:

 Billing Company:   Arizona State University/YOUR DEPARTMENT NAME

 Billing Name:  Change to your Departmental Billing Contact

 PO #: Cost Center and Program (example: CC1234/PG01234)

QUESTIONS

Marnie Girard

Phone: (480) 965-3996 

Email: marnie.girard@asu.edu

What is the cancellation and transfer policy?

• Cancellations: Refunds are available for cancellations made on or before March 24, 2026. Cancellations received after March 25, 2026 are not eligible for a refund.

• Transfers: Registrations may be transferred to another individual. Transfers must be completed by April 3, 2026.
  To request a transfer, please contact marnie.girard@asu.edu.

• No-shows: Registrants who do not attend and do not cancel in advance are not eligible for a refund.

Room Rate

King Studio Suite (Sleeps 2)- $134.00

Two Queen Studio suite (Sleeps 4)- $140.00

Note: Two Queen Studio Suites are limited in availability. If you experience any issues reserving a room, please reach out to Marnie Girard for assistance. 

Rate is subject to applicable room tax, currently 14.27%. $3.25 parking lot maintenance fee per day is included in room rate.

Reservation Deadline

Rooms must be booked on or before 03/20/2026 to receive the group rate.

Reservations made after this date will be subject to availability and prevailing hotel rates.

How to Book

📞 Call 480-908-1033  and speak with the hotel front desk (not central reservations) for the special rate.  Group Code: AzAIR Block.

Deadline: March 20, 2026 to receive the group rate.

• Step 1- Call the Front Desk at 480-908-1033

• Step 2- Tell the front Desk you would like to book a room for the "AzAIR" Block (room block is for the time period starting April 7th through the 9th)

• Step 3- Give the exact dates you would like to stay during the time period (April 7-9).

• Step 4- Have a Credit Card ready to hold the room (They will not charge your card until you arrive).

• Step 5- Ask for a confirmation number and you are all set! 

Considering Alternative Lodging?

AzAIR has arranged a courtesy room block. Staying at the conference hotel makes it easier to connect with fellow attendees and simplifies your commute.

There’s no financial obligation to AzAIR for unused rooms, but booking within the block helps support future event planning.